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HERA2 Collections
Carr House
Descriptions
(View the Object Catalog report.)
It is here the object will be given a unique identifier, known as the accession number. Fields used in the Object Description include:
Accession is the identification number of the group of objects received from a donor (Source) at one time or as one donation. An accession can have one or many objects associated with it. Accessions are usually identified by the year of the accession, and a sequential number within that year (1996.0055 - the 55th accession in 1996).
Accession number is a unique (usually sequential) number given to one of the objects in an Accession. In most cases this number includes the Accession as well (1996.0055.0003 - the third object in the the 55th accession in 1996).
Object name, the term that describes the object. Traditionally in BC this name and type (adjective) are taken from controlled vocabularies such as The Revised Nomenclature for Museum Cataloging by James Blackaby. Another choice for object names, depending on your collection might be the Art and Architecture Thesaurus from the Getty.
Title is used to identify an object if the object name is the same as many others (usually books, paintings, and sometimes photos).
Description contains the full description of the object's physical attributes in narrative form. It will include things such as dimensions, materials, and techniques of manufacture.
Group is a term unique to your institution, used to identify assemblages.
Status is used in some organizations to tier objects, identifying them as relevant to the site, relevant to the period, or reproductions.
Parts is the number of parts described by this record, typically used for boxes containing other objects or an object with several parts, such as a teapot.
Location is where the object can be found.
Location Comments is additional information about the location, and might include former locations.
Condition is a term to describe the condition of an object when it is examined.
Condition Comments describes in more detail the condition of the object.